Brewtown Corporate Christmas Parties Terms & Conditions
Please read this document prior to paying your deposit. By paying your deposit you are confirming you agree to the terms and conditions set out in this document.
Shared Space
Our Christmas Experiences take place in a large, shared space with other groups who have booked enjoying the events, activities, entertainment, food and beverages available. (Unless private hire of the space has been agreed in writing, by Brewtown Management at the point of booking).
Minimum numbers
Bookings are for a minimum of 20 per group. If your group number drops below 20 at any stage after confirmation, you will still be charged a minimum of 20.
Confirmation of Numbers & Final Payment
Your booking is for the numbers you specified in your original booking request. You have the ability to increase or reduce these numbers by no more than 10 people, up until 1 month out from your booking date subject to availability on your chosen date. Note groups can’t drop below 20 people. At 1 month out your final numbers will be locked in, and this will be the total chargeable amount. Any changes after this point will still be billable.
If you need to increase your booking by more than 10 people contact us as soon as possible. We will endeavour to accommodate the increase if your booked date is not sold out.
A deposit of $500 is due at point of booking. Your function is not confirmed until this is received and Brewtown reserves the right to assign your spaces to another party.
Full payment of the remaining balance is due 1 month prior to your function date. Failure to pay may result in the forfeiture of your deposit and booking.
Start and Finish Times
You agree to adhere to the nominated start and finish time for your function as identified in your confirmation.
Food & Beverage
Food is served in a buffet style for a duration of 3 hours during the event.
Beverages are not included in the package price and are an additional charge. Cash bar, token and bar tab options are available, which must be agreed in advance of your booking date.
On the day - any increase to agreed bar tab limits must be signed for by your nominated authorised person (name to be provided to Brewtown prior to booking date). A credit card must be made available to be held behind the bar as security for this increase. All bar tabs are payable on the day before the end of the function, unless agreed with Brewtown Management prior to your booking date.
Unused Drink Tokens must be returned to the Event Duty Manager before the end of the event, with the total returned agreed and signed for by yourself and the DM. Refunds will not be given on the day but by bank transfer the following week. Any tokens not returned on the day will not be refunded.
BYO is not permitted. All alcohol purchased on site must remain within the function space.
Under 18s
No one under the age of 18 is permitted to consume alcohol at the Brewtown Christmas Experience. You must inform us prior to your event date of any under 18s in your party. ID checks will be carried out at the bar and anyone without suitable ID will be refused service.
Responsibilities
The Brewtown Greenspace is a licenced venue and as such has a responsibility to serve alcohol responsibly in line with the Sale and Supply of Alcohol Act 2012.
We expect all attendees to conduct themselves in a legal and safe manner, and the Company or Person booking takes responsibility for the conduct of their guests. You may be charged for any damage that occurs to any Brewtown property.
Brewtown reserves the right to terminate any function or refuse service to any guest deemed intoxicated by Brewtown Staff or Security. Brewtown reserves the right to ask any patron to leave the Brewtown premises.
Acceptance of Booking
Brewtown reserves the right to accept or reject any Christmas Experience booking requests.
Damage or Loss
Brewtown assumes no responsibility for the loss of or damage to any property belonging to the client or their guests.
Your guests participate in any Brewtown activities at their own risk. This includes any activities as part of the Brewtown Christmas Experience or across the further Brewtown site.
Cancellations
All cancellations must be made in writing and confirmed as received by Brewtown. Brewtown will process a refund in the following circumstances:
Notice of cancellation prior to 1 month from your scheduled function date. 100% of deposit will be retained.
Notice of cancellation within 1 month of your scheduled function date. 100% of deposit retained and full costs will be chargeable.
COVID
If Brewtown is not able to deliver the Christmas Experience on the booked date due to COVID related lockdowns or restrictions then the booking will be moved to a new date as agreed by Brewtown and the client at no additional cost.
If Brewtown are able to deliver the Christmas Experience but the client wishes to cancel their function due to COVID related circumstances, and do not wish to move to a new date then the usual cancellation policy will apply.